Leveraging VOC

I came across an interesting question at the Customer Management IQ site today that should be of interest to any executive or manager responsible for voice of the customer at their organization. The questioner wanted to know how to leverage her VOC, and whether some customer opinions are more imortant than others. Here’s my $.02:

Her question really has several facets: (1) what type of VOC will be most leverageable? (2) How should that VOC be analyzed? (3) Which customers are most important?, and (4) How do you actually leverage that information? I’ll address those issues in that order.

(1) As you know, there are many types of VOC, ranging from the passive and reactive (complaints) to the more proactive but qualitative (interviews, focus groups) to the proactive and quantitative (surveys and panels). Each serves a purpose, but to truly leverage your VOC it should be proactive, purposive, and quantitative. Moreover, if you really want to leverage your customer information, you should extend VOC to become the Voice of the Market (VOM) – which means that you would be surveying not only your own customers but those of key competitors as well.

(2) Your next task will be to transform that survey data into meaningful metrics. By meaningful, I mean that the resulting metrics should (a) be predictive of future business performance, and (b) provide managerial direction. This will require a shift from the metrics of customer satisfaction to the metrics of customer value. There is now lots of evidence (Gale, Reidenbach, Reichheld, and others) that the metrics of customer satisfaction do not correlate well with business performance. Why would you rely upon a metric that is unrelated to your business goals? The metrics of customer value, on the other hand, have proven to be the best leading indicators of market share – leading to both high levels of customer acquisition and customer retention (loyalty).

(3) Now we get to the crux of the matter: the metrics of customer value are both product- and market-specific. People buying a luxury sedan will define value differently from people looking for a sports car. And the business user of a computer will define value differently than will the typical home user. You want to focus your investment in value metrics on those market segments that are most attractive for your business (they’ll provide the greatest ROI) – and you want to use those metrics to understand value within those segments better than anyone else against whom you are competing. There are some great tools available that will help you identify those high-priority segments.

(4) Finally, you want to be able to truly leverage your value metrics into superior business performance. Those value metrics should enable you to identify competitive performance gaps on those factors that are critical to quality from a market perspective (CTQs, in Six Sigma parlance). The nature of those gaps, whether positive or negative, will point you to the specific product (service), people, or process issues that you can improve to achieve or sustain a competitive advantage. You’ll find some great information on the “how to” in one of our most recent books, “Competing for Customers and Winning with Value.”

 

Six Sigma Marketing: You Can’t Pound a Nail with a Screwdriver

Several writers have commented on Six Sigma Marketing. The major thrust of these comments is focused on how to apply Six Sigma to Marketing. And, while making Marketing and Marketing activities more efficient, Six Sigma Marketing must focus on making Marketing more effective – actually acheiving sales and market share objectives.

Six Sigma Marketing is all about integrating the disciplined, data driven principles of Six Sigma with Marketing’s focus on revenue growth and market share. This integration has as its core the idea of value – creating and delivering the highest quality at the best price. Value has been shown to be the best leading indicator of sales and market share growth.

Six Sigma Marketing accordingly, requires a new set of tools not resident in either Six Sigma or Marketing. In other words, applying the tools of Six Sigma to Marketing will not do the job. You can’t pound a nail with a screwdriver. You have to learn how to use a hammer.

Six Sigma Marketing requires the jettisoning of much of the conventional wisdom surrounding both Six Sigma and Marketing. Chief among the ideas that have to change is the reliance on customer satisfaction as the principle metric. Satisfaction has little, if any, linkage to changes in sales and market share. Consequently it makes little sense to rely upon customer satisfaction as the strategic goal since it does not impact either sales or market share. Customer value does.

Market Value Solutions has been practicing Six Sigma Marketing for about ten years and experiencing significant successes. The tools of Six Sigma Marketing are powerful and provide a clear guidance for growing sales and share. No longer does Marketing have to be agenda driven or based on company lore. Six Sigma Marketing is driven by the voice of the market (VOM) and not the VOC (voice of the customer).

In subsequent blogs I will be discussing several other points of departure between Six Sigma Marketing and Six Sigma and Marketing as it is currently practiced.

For more information on Six Sigma Marketing contact Dr. Eric Reidenbach at Eric@marketvaluesolutions.com or call 601 213 4849. Dr. Reidenbach is the author of the soon to be released book, Six Sigma Marketing, to be published by ASQ’s Quality Press.

 

The Black Belt and Six Sigma Marketing

(With apologies to Lewis Carroll, the Walrus and the Carpenter)

“The time has come,” the Black Belt said,
“To talk of many things:
Of Markets, and value and quality
OF Six Sigma Marketing,
Why we are short of projects
And, how to move away from simple cost cutting.”

“But wait a bit” the CEO cried,
“Our market share is low
With poor quality and poor value
How are we to make our sales grow?”
“No worries” said the Black Belt
“Six Sigma Marketing is clearly the way to go!”

“The Voice of the Market,” the Black Belt said
“Is what we chiefly need-
Value and value tools besides
Are very handy indeed…
Now if you’re ready, O Six Sigma team
Let us plant, grow and nurture the SSM seed.”

“But lose the VOC?” the team cried
Turning a little blue,
“After such a long dependence, that would be
A very radical thing to do.”
“The path is clear,” the Black Belt said
For now, more than ever, we need the market view!”

“But what of DMAIC?” all the lesser belts did cry,
“Or the 4Ps?” the diffident marketers whined.
“No sweat” said the Black Belt
“Six Sigma and Marketing are now aligned.
It’s time for us to change,
For Six Sigma Marketing – this is the exactly time.”

“Six Sigma Marketing” the Black Belt said
“Is what we need to do.
Forget the cost cutting
Instead, let’s concentrate on revenue.
It’s time to think externally
And how we can create and deliver superior value.”

“O defect reduction”, the Black Belt intoned,
“You’ve had a pleasant run.
Let’s turn our face to market share
And start to count the mun!
With Six Sigma Marketing our success is guaranteed
Our superior value will put all of our competitors quickly on the run.”

For information on Six Sigma marketing contact Eric Reidenbach at eric@marketvaluesolutions.com or 601 213 4849.

 

Six Sigma Enthusiasts: Input Needed

Please take a few minutes right now to participate in iSixSigma’s latest survey about Six Sigma and VOC. This survey will explore the Voice of the Customer as it relates to a Six Sigma initiative. To participate, click on the link below:

http://www.isixsigma.com/vocsurvey

All responses will remain absolutely anonymous and confidential. Your information will be reported only in an aggregate fashion so that no one will be able to link your response back to you.

This survey will close soon. Please participate today. Here’s that link

again:

http://www.isixsigma.com/vocsurvey 

 

Actionable survey instruments

Several days ago, an anonymous reader posted a pretty basic, but important question on the iSixSigma forum and was seeking assistance.  Basically, the reader was seeking to create an actionable survey instrument, was wondering about the utilty of an “importance-satisfaction” approach, and was looking for additional information on scaling and analyses.  Several readers provided helpful advice, with one especially helpful response from George Chynoweth. That said, most of those who responded seemed to overlook 4 critical questions underlying the original question:

1.  Are the metrics of customer satisfaction the right ones to be using for actionable results?

2.  What are the benefits/drawbacks to the importance/performance paradigm?

3.  What’s the best source of questions for a survey?

4.  What types of analyses will produce the most actionable results? (relates back to issue #1)

The answers to these questions are so critical to the original question that I include my responses here.

1.  The metrics of customer satisfaction have repeatedly been shown to lack a substantive connection to business results (see Reichheld.  See also Reidenbach.)  People make purchase decisions – whether buying pizza, cars, insurance, or tractors – based upon their perceptions of the value received.  And perceived value is a function of perceived quality relative to perceived price.  This interaction of quality and price (plus image) is simply not addressesed with the metrics of satisfaction.  For that, you need the metrics of value.

2.  There are several problems with the importance/performance paradigm.  One of those was addressed in the original iSixSigm thread,, namely, the issue of respondent fatigue and attrition.  Another has to do with the distinction between qualifiers and determiners.  Qualifiers are “table stakes: typically very important, but typically not a source of differentiation.  Airline safety would be a good example: very important, but probably not worth investing for differentiation.

3.  I applaud the suggestion by QualityColorado to couple surveys with focus groups, but would differ on the timing.  Focus groups (and/or customer interviews) should be the source of your survey questions.  For more information on designing good questionnaires based on value, I’d recommend the ASQ publication, Strategic Six Sigma for Champions: Keys to Sustainable Competitive Advantage, especially chapters 4 – 6.

4.  Finally, the anonymous questionner was correct in assuming that one of the primary analytical tools will be regression-based.  But, for a market-focused definition of CTQs, you’ll need to precede your regression analyses with factor analyses.  Then you’ll need to identify specific competitive value performance gaps – whether positive or negative – because these gaps will serve as the starting point in identifying and prioritizing Six Sigma projects.  Chapters 1 – 3 of Strategic Six Sigma for Champions will explain just how that works

If you’d like more information regarding the issues you’ve raised, or have additional questions, you can contact me offline.  Providing your organization with the type of information that can drive both competitive strategy and significant process improvements will make your services invaluable.  

 

Value Propositions versus Sales Propositions

Just came across a question from a “Marketing Profs” reader regarding the communication of her organization’s value proposition.  Once again, the questionner revealed a fundamental misunderstanding of the difference between the organization’s existing value proposition and its promotional, or “sales” proposition.

 Every organization already has a value proposition – one that exists in the minds and perceptions of its current and potential customers. In fact, most organizations have multiple value propositions – one for each of their products or services within each of the markets they serve.  The first challenge these organizations face is to quantitatively identify those value propositions (i.e., measure them), and then to manage them in order to maximize the value delivered.

Stephanie’s question makes it clear that her CEO is really looking for a sales proposition – a statement that will effectively communicate what the organization provides.  That’s all well and good if the organization understands the nature of its existing value proposition, which means that it can quantify the relative importance of Quality, Image, and Price, and that it can further quantify the relative importance of the key components of Quality – those critical-to-quality factors, or CTQs, in Six Sigma parlance.  This requires the type of measurement that will produce a model of Market Value.

The second thing Stephanie’s CEO will require is a quantitative assessment of how the market perceives the value that his company delivers versus the value provided by competitors – because one of the fundamental aspects of value is its relativity.  This assessment will enable the CEO to identify value performance gaps – areas where his organization is outperforming competitive, and areas where his organization is underperforming.

Here’s where the real answer to Stephanie’s question comes in: she can now develop a sales proposition to summarize those positive gaps (organizational strengths) identified by the value measurement system.  Moreover, her organization can now also develop strategies and actions to “fix” those negative gaps (value-based weaknesses).  So, she gets a double whammy for her measurement efforts: an effective sales proposition, and the basis for the development of future organizational strengths.

Oh, and Stephanie made one other significant point: she thinks that the sales proposition should be unique for each customer, but is puzzled about how that translates into effective mass market advertising.  That goes back to the first point I made, namely: the organization will have a unique value proposition for each product/service it provides to each market it serves.  So, develop a product/market matrix for the organization, evaluate the importance of each business opportunity, and go after the ones that will provide the greatest return on investment!  It’s really pretty simple – but extremely powerful!

 

There is Only One Customer-The One That Pays the Bill

I get so sick and tired of hearing clients refer to coworkers as “customers”. It usually arises when talking about process improvements. Typically the client says he or she needs to understand how their “customers” define value so that they can change their processes to provide greater value. The “customer” is the coworker that is on the receiving end of the process – not the end user who buys the product or service. This coworker is not the “customer” nor is he or she the “internal customer”.

Splitting hairs? Not really. The idea that there are “internal customers” leads to a seductive attitude that drives much process improvement. The so-called “internal customer” is easy to talk to, understand, lives in a highly controlled environment, is less costly to access and, in short, represents an easy target. It is a concept that has evolved making it easier for lean and six sigma gurus to extoll the need for the voice of the customer (VOC) in driving process improvements. Instead of surveying, or conducting focus groups with real customers, it is now possible to redesign processes and value streams in response to the needs of “internal customers”. The CTQs associated with internal custmers are likely to be significantly different from the CTQs of real customers. Do the resultant improvements actually help the organization’s competitive value proposition or do they simply make another employee’s work easier, reduce the number of employees, or cut costs? Over time people are deluded into thinking that they are using the VOC to drive process improvements when they are actually ignoring it. The organization eventually institutionalizes the wrong notions regarding customers and becomes even more internally focused than ever.

If there is no line of sight between the internal process and the end user, be careful. It is entirely possible that process changes do not improve the organization’s competitive value proposition and may, in fact, do harm to it.

 

Listening to the Voice of the Customer: A Clear Conversation or a Tower of Babel?

Virtually all Six Sigma gurus opine regarding the importance of the voice of the customer (VOC). Many organizations, however, simply pay lip service to customer needs. Most of the information that drives their Six Sigma deployments is internally generated either from “reliable sources” or more likely “myths” and customer “lore”. Here are a couple of points that you might want to consider if you are serious about using the VOC to drive your Six Sigma initiatives.

• First, there is typically more than one VOC. Most organizations serve more than one group of customers. Breaking these customers down into more homogeneous groups (markets or market segments) has a major benefit. The clarity of their wants and needs is crisper, more understandable, and more actionable. By focusing on markets or segments you eliminate one of the sources of measurement variance – between group variance – and deal only with within group variance – the two sources that make up total variance. This makes your measurement of customer CTQS (critical-to-quality factirs) more focused because the standard error of the mean (a measure of variability) is likely to be smaller. You have eliminated a portion of the noise that can confound interpretation. Second, the VOC is dependent not only on segments but also the products or services that these segments use. Men buying sports cars will have different needs than women buying minivans. The criteria they use to evaluate the different autos will vary significantly. Failure to capture the VOC at this level of granularity can lead to wrong conclusions and greatly warp your analyses.
• Second, if you are seeking to use Six Sigma as a tool to improve your market performance (increase top line revenues or market share) you will need to listen not to the VOC but to the VOM (voice of the market). Market share is won or lost based on the competitive dynamics of the marketplace, not solely the whims of your own customers. Customers are won either as new entrants to the market or as acquired customers who have chosen your product or service because of your superior value proposition. Consider what happened to Cadillac and AT&T during the 1980s. Both organizations were enjoying strong customer satisfaction scores among their own customers but were losing market share to their competition. What was happening was that these organizations were focusing on the VOC and not the VOM. Had they been focusing on the latter they would have understood that their competition was providing superior value and that they were losing customers to these competitors. Focusing only on the VOC can produce misleading guidance.
• Third, some product/markets (markets/segments that use specific products or services) are worth more to your organization than others. It is not uncommon to find organizations investing in product/markets that are actually unprofitable. Your Six Sigma initiatives are one such investment. Prioritizing product/markets based on such criteria as:
o Margins
o Competitive intensity
o Market share
o Market growth rates
o Synergies with other product/service offerings
insures that your organization is not wasting its resources investing in “dry holes”. Picking those product/markets that are most important to your future economic growth insures that your Six Sigma initiatives are congruent with your overall growth strategies. These are the VOMs that you will want to listen to.

A couple of questions: Does your organization have an effective market segmentation schema and do you prioritize your product/markets based on economic opportunity?

 

Pricing Problems Are Often Hidden Value Problems

At a recent meeting of manufacturers, a question arose regarding the importance of price. One participant bemoaned the need for reducing price to stay competitive. He argued that competition was compelling him to reduce price and this, of course, was hurting his margins. When asked why price cutting was the only option he replied, my product is a commodity. It is undifferentiated from the products of my competitors. There was a lot of head nodding, indicating the apparent universality of the issue.

What to do? The quick answer to those not in this situation is simply don’t get into this situation. Once you fall into the commodity trap it is extremely difficult to get out. You have taught your customers that there is no difference between you and your competitors. The only thing that can differentiate you is price. This starts a downward spiraling falling further and further into the commodity abyss. I asked the gentleman who brought up the subject how frequently he talked with his customers. Do you clearly understand what it is that they value? Did he understand what the specific critical-to-quality factors were? Could he prioritize them in terms of importance to the customer? He offered a couple of answers, each of which was contested by the other participants. While there was unanimity about the nature of the problem, there was no unanimity regarding the nature of the CTQs and their importance. In other words, there was considerable doubt as to whether this manufacturer, or any others present for that matter, really understood their customers!

Value is defined as the quality of the product or service relative to the price of the product or service. Too often, companies that think they have a price problem really have a value problem. Think about it. When customers want a price cut they are actually telling you that they do not think that the quality you are providing is worth the price you are charging. Is this a pricing problem or is it, in actuality, a value problem?

The commercial banking industry is a classic example of an industry that has actually managed itself into a commodity position. With little differentiation among offerings, be they checking accounts, credit cards, savings accounts, mortgages, etc. the only variable left to manipulate is price or rates. They have taught the banking public that there is no difference among banks – a bank is a bank is a bank – similar to pieces of corn or other commodities.

Understanding how customers define quality and value is critical to non-price competition. These CTQs will not be limited solely to product or service characteristics. They will include such factors as ease of order placement, order confirmation, on-time delivery, repair capabilities, technical support, correct billing etc. Too often these factors are overlooked because some organizations, especially manufacturers are very product oriented and not customer focused. The point is, these are customer defined CTQs and not the guesses of internal personnel. Some people will tell you that some information is better than none. Some information, especially if it is erroneous, can be worse than none.

Two questions: What are your customers key CTQs and what is their order of importance?

For more about this subject see: www.marketvaluesolutions.com.

 

VOC frequency depends on whether it is strategic or tactical

One of the more frequently asked questions that I encounter has to do with the periodicity of measuring the voice of the customer (VOC). To get a handle on this, the first thing you need to do is to distinguish between the strategic use of VOC and its tactical use. When the intent is to use VOC strategically (e.g., for the identification of Six Sigma projects that will maximize performance on CTQs), then the appropriate interval will depend upon just how dynamic your industry is. If you are operating within a very dynamic industry (e.g., software, wireless telecom) you may want to do VOC as frequently as every three to four months. If yours is a rather mature industry (e.g., the manufacture of agricultural equipment), then you need to conduct VOC surveys only annually, or even less frequently. Keep in mind, however, that the strategic use of VOC requires measuring more than the perceptions of just your own customers. You really need to measure perceptions of your customers and those of your competitors. The point is to identify competitive gaps in your performance relative to key competitors, and then identify Six Sigma projects that will either leverage positive gaps or close negative gaps. This is the only way to use Six Sigma strategically — for the purpose of increasing market share and revenue. If you don’t begin with strategic measures of VOC, your Six Sigma projects will likely be limited to cost cutting exercises. For a good article on the strategic use of VOC, see the Sept issue of Quality Progress Magazine: Market-Focused, Value-Driven: It’s All About Gaps.
As for the tactical use of VOC, here’s where you want to measure your own customer reactions to improvements that you’ve made – whether those are product, people, or process improvements. Those improvements will serve no strategic purpose unless they are actually seen, felt, or observed during the customer experience. That means that you should be measuring the perceptions of your own customers on an ongoing transactional basis. Identify those transactions that are being impacted by your value stream improvements, and measure a sample of those on a daily or weekly basis. This can be done very inexpensively when conducted by your own call center personnel, using a web-based, menu-driven “CATI” system. Essentially, you’ll be using call center time that’s likely already available to make outbound calls conducting a very short survey that then automatically updates your database, providing real-time reporting for your entire management team.
To summarize: When conducting VOC for the strategic purpose of identifying Six Sigma projects that will increase revenue and market share, do this on a very limited basis, but use the data to identify competitive performance gaps. When using VOC data for the tactical purpose of monitoring customer reactions to your improvements measure frequently and track progress. For more information, you might want to read Strategic Six Sigma for Champions, available from ASQ or from Amazon.com.
Just two questions: Are you measuring the voice of the customer and how do you do it?

For more on thjis subject go to www.marketvaluesolutions.com.